Administrative Assistant

COMSOL Multiphysics Pvt Ltd is opening its new offi ce at Pune city. We are looking for a candidate who will be taking care of Admin facilities and helping the sales team.

Job Responsibilities:

  • Responsible for managing the office reception including attending telephone calls.
  • Responsible for sending all e-mails, faxes, telexes and couriers as directed by the company.
  • Handling of all stationery and availability of stock, attendance of all employees including leave records.
  • Arranging for program schedule for Staff
  • Maintaining customer data base
  • Preparing quotations and other corresponding letters
  • Inviting customers for Workshop/Seminar /Training as scheduled by the marketing team.
  • Handling of all office records and filing, stock etc.
  • Vendor management
  • Coordination of all activities/communications between offices.
  • Managing marketing events and logistics.
  • Support prospecting initiatives and campaigns for territories assigned to support.
  • Manage the sales process flow for all prospects and customers in close cooperation with Sales representative.
  • Administer & address customer requests promptly towards licensing, installations etc
  • Payment follow-up, i.e., proactively involved in getting the payment in time.
  • Order-processing, quotations, and supporting field sales.

Desired Skills

  • Bachelor’s Degree required
  • Should have strong communication skills verbal and written, organization, multitasking, and time management skills
  • Willing to make outbound calls to existing and potential new customers
  • Strong listening, probing and phone skills.
  • Ability to work in a team sales environment with minimum supervision
  • Strong organization/prioritization skills; proven a bility to consistently meet deadlines.
  • Familiarity with software licensing and policies and generating customer quotations is desired.
  • Self-motivated individual with a desire to succeed & grow


COMSOL provides software solutions for multiphysics modeling. We are a fast growing high-tech engineering software company with a proven track re cord and a vision as a future leader of the industry. The COMSOL organization was founded in Ju ly 1986 in Stockholm Sweden. We have grown to include offices in Palo Alto, Boston, Los Angeles, Sweden, Denmark, Finland, Norway, Germany, France, the United Kingdom, the Netherland s, Italy, Switzerland, India (Bangalore, Delhi), Brazil, and China. COMSOL is an Affirmative Action/Equal Opportunity Employer

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Reference REF-773
Job title Administrative Assistant
Location New Delhi, India

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